Data System Guide

Family Support Data System Guide

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This page was last updated on: May 3, 2024 @ 1:56 pm


Introduction

Welcome to the Family Support Data System Guide. Please use the navigation on the right to jump to the relevant section of the page. All items can be expanded on the page using the Expand All Link above. Additional questions or suggestions can be emailed to the RA Account at: ra-pwpahomevisiting@pa.gov.

Overview of the Family Support Data System Guide Video
Please note this video was recorded in October 2021, there may have been changes to this page or additional features may be added that differ from the recording. Please feel free to email the RA Account above with any questions or clarifications.


Data System Forms

View Forms

Data Reports

View Reports

How to Access the Pennsylvania Family Support Program Data System

Video on how to Access the Pennsylvania Family Support Program Data System

Update Password and Password Reset

User Types, Roles, and Permissions

Adding a New User

Dashboard Welcome Screen

Email Lists


Overview and Navigation of the Dashboards

Video on Family Support Data System Dashboard Views

User Lists

Report List

Supervisor List

Home Visitor List

Family List

Inactive Families List

Grant List

Document Viewer


Data Entry Guidance

Entering a Family Caregiver and Child

Updating a Family Caregiver and Child

Updating a Family, Caregiver, and Child Funding Type

Exiting and Un-exiting a Family Caregiver and Child

Placing a Family on Hold

Transferring Families Between Agencies

Linking Users to Staff and Families

Removing Accidental Family and Measure 13 Entries


Enrollment & Demographic Definitions and FAQ’s

Family Demographics (Household)

Caregiver Demographics

Child Demographics


Performance Measures Definitions and FAQ’s

Benchmark Areas

Measure 1: Preterm Birth

Measure 2: Breastfeeding

Measure 3: Depression Screening

Measure 4: Well Child Visit

Measure 5: Postpartum Care

Measure 6: Tobacco Cessation

Measure 7: Safe Sleep

Measure 8: Child Injury

Measure 9: Child Maltreatment

Measure 10: Parent-Child Interaction

Measure 11: Early Language and Literacy

Measure 12: Developmental Screening

Measure 13: Behavioral Concerns & Home Visits

Measure 14: Intimate Partner Violence (IPV) Screening

Measure 15: Primary Caregiver Education

Measure 16: Insurance Coverage

Measure 17: Completed Depression Referral

Measure 18: Completed Developmental Referral

Measure 19: IPV Referrals

Measure 20: Substance Use Screenings (Optional as of 10/1/21)

Measure 21: Substance Use Referrals (Optional as of 10/1/21)


Programatic Reports

Funded Slot / Goals Change Request

Funded Slots and Goals Change Request Form


Enrollment Report

Enrollment Report Overview Video

Requirements to Generate the Enrollment Report

Generating the Enrollment Report

Deleting an Enrollment Report

Exporting the Enrollment Report

Enrollment Report Definitions


Staffing Report

Staff Reporting Overview Video

Entering the Staffing Report

Copying the Prior Reports

Deleting the Staffing Report

Staffing Report Definitions


Quarterly Narrative Report

Quarterly Narrative Overview Video

Quarterly Narrative Template

Entering the Quarterly Narrative

Deleting the Quarterly Narrative

Quarterly Narrative Definitions


Report Due Dates

Quarterly Breakdown

QuarterState Fiscal Year
July to June
Federal Fiscal Year
October to Septembe
r
Q1July 1st to Sep 30thOct 1st to Dec 31st
Q2Oct 1st to Dec 31stJan 1st to March 31st
Q3Jan 1st to March 31stApril 1st to June 30th
Q4April 1st to June 30thJuly 1st to Sep 30th

Monthly Reports

Every Other Month Reports

Quarterly Reports

Twice a Year Reports

Yearly Reports

As Needed or Required Reports


Data System Exports

Agency Demographic Export